Would you like to gain insight into the exciting day-to-day operations of a company distributing premium beauty products? Do you enjoy a varied role, work with precision, and value a well-organized office environment? If so, this position might be a perfect fit for you.
We are looking for an Office Manager (full-time) to join our Budapest office, supporting the daily operations of a 35–40 person office and playing a key role in ensuring smooth and efficient office management.
Key responsibilities
- Procuring and managing workplace supplies and equipment, including laptops, mobile phones, kitchen appliances, food items, and cleaning materials
- Monitoring inventory levels, maintaining accurate records, and ensuring continuous availability
- Coordinating IT support and working closely with system administrators and external partners
- Managing and maintaining meeting rooms
- Handling postal services: incoming and outgoing mail processing
- Performing general office administration: maintaining records, scanning, organizing, storing, and managing invoices and office documents
- Managing courier services and shipment arrangements
- Coordinating maintenance of office equipment
- Operating and managing office technical devices (printers, scanners)
- Managing the company mobile phone fleet
- Handling petty cash and preparing expense settlements
- Liaising with technicians and service providers regarding office maintenance and facility management
- Supervising the cleanliness and order of the reception and common areas
- Supporting company vehicle-related administration in cooperation with other departments
- Participating in the organization and execution of company events
- Professionally welcoming and assisting guests and clients
- Optimizing office resources in a cost-efficient manner
Requirements
- 3–5 years of relevant experience in a similar role
- User-level knowledge of Microsoft Office, with strong Excel skills
- Intermediate level of English, both written and spoken
- At least a secondary-level, relevant qualification
- Experience working with IT support
- Ability to work on-site (personal presence required)
- Independent and responsible working style
- Proactive, confident, and solution-oriented attitude
- Excellent communication and problem-solving skills
- Strong organizational skills, helpful mindset, and team-player attitude
- High standards regarding work environment and office appearance
Nice to have
- Higher education degree
- Background in finance or economics
What we offer
- A diverse and responsible role with broad scope
- A dynamic work environment with varied and challenging tasks
- Stable, long-term career opportunity at a successful company
- Employee discounts on our wide range of cosmetic products